Resignation Rules in India – A Simple Guide for Employees

If you’re thinking about leaving your job, you probably have a lot of questions: How much notice do I need? Will I get all my dues? Do I have to hand over my work? This guide breaks down the most important resignation rules in India so you can walk out with confidence and avoid surprise penalties.

Notice Period and What Your Contract Says

First thing – check your employment contract. Most private sector jobs require a 30‑day notice, but some companies ask for 60 days or even a month’s salary in lieu of notice. If you’re a government employee, the rule is usually 30 days, but the exact number can vary by department.

Under the Industrial Employment (Standing Orders) Act, a 30‑day notice is the standard for non‑managerial staff. Managers often have longer notice periods because of the impact on the team. Ignoring the notice clause can lead to a deduction from your final settlement, so treat the notice as a legal promise you must keep.

Write a brief resignation letter. Keep it polite, state your last working day, and thank the employer. Hand it to your manager or HR in person if possible – a direct hand‑over reduces misunderstandings.

Final Settlement, Dues and Getting Your Documents

When you leave, the employer must clear all outstanding dues. That includes unpaid salary, overtime, leave encashment, gratuity (if you’ve completed at least five years), and any bonuses mentioned in your contract. Your Provident Fund (PF) and Employee State Insurance (ESI) will be transferred to your new account automatically.

Ask for a written break‑up of the settlement. It helps you spot any missing items before you sign the final clearance form. If the company refuses to pay what you’re owed, you can approach the labor commissioner or file a claim with the appropriate labor court.

Don’t forget your experience letter and salary certificate. These documents are essential for future job applications and loan approvals. Request them at least a week before your last day, so HR has time to prepare them.

During the hand‑over period, make a checklist of ongoing projects, client contacts, and passwords. Share this with your manager and a teammate who’ll take over. A clean hand‑over shows professionalism and can speed up the clearance process.

Finally, keep a copy of all correspondence – resignation letter, acceptance email, and settlement statements. If any dispute arises later, these records will be your proof.

Resigning doesn’t have to be stressful. Follow the notice period, collect all dues, and get your documents in order. By doing the basics right, you protect your rights and leave on a good note, opening doors for the next opportunity.